Webinar Hosting Agreement: FREE To Download, Edit & Use [DOCX PDF]

Webinar Hosting Agreements are used for establishing the terms and conditions between the organizer and host of a virtual event. They serve as a crucial legal document, outlining the liabilities, roles, and responsibilities of each party involved.

Whether you’re hosting an online seminar, e-conference or webcast, having a robust Webinar Hosting Contract in place is essential. Here on this page, you can find a Free Webinar Agreement Download in Word format. You can easily download, edit and adapt this Editable Webinar Hosting Agreement to suit your specific needs. Take advantage of our Free Webinar Contract Template, designed to streamline your webinar hosting process smoothly and professionally.


This Webinar Hosting Agreement (the “Agreement”) is entered into as of [Insert Date] (the “Effective Date”) by and between [Insert Full Legal Name of the Host], a [Insert Type of Entity and State of Formation] with its principal place of business at [Insert Address] (the “Host”), and [Insert Full Legal Name of the Participant], a [Insert Type of Entity and State of Formation] with its principal place of business at [Insert Address] (the “Participant”) (collectively referred to as the “Parties”).


The Host will conduct a webinar titled [Insert Title of the Webinar] on [Insert Date and Time] (the “Webinar”). The Webinar will cover the following topics: [Insert Description of the Topics]. The Webinar will be delivered via the [Insert Name of the Platform] platform.


The Host shall be responsible for the overall planning, coordination, and execution of the Webinar. The Host shall provide the Participant with access to the Webinar and its related materials. The Host reserves the right to modify, cancel, or reschedule the Webinar at its sole discretion.


The Participant shall be responsible for accessing the Webinar via a stable internet connection, at their own cost. The Participant is expected to maintain professional behavior during the Webinar and abide by all rules and guidelines set by the Host. Failure to do so may result in the Participant’s removal from the Webinar.


The Participant agrees to pay the Host a fee of [Insert Fee] for the Webinar. Payment shall be made in full, without any deduction or set-off, within [Insert Number of Days] days from the date of the invoice issued by the Host.


All intellectual property rights in the Webinar and its related materials, including but not limited to, copyright and trademark rights, shall remain the exclusive property of the Host. Any unauthorized use of such intellectual property by the Participant is strictly prohibited.


Both Parties agree to maintain the confidentiality of any proprietary or confidential information received from the other Party during the Webinar. This confidentiality obligation shall survive the termination of this Agreement.


Neither Party shall be liable to the other Party for any indirect, incidental, special, or consequential damages arising out of or related to this Agreement, even if the other Party has been advised of the possibility of such damages.


Either Party may terminate this Agreement by providing written notice to the other Party [Insert Number of Days] days prior to the Webinar. In case of termination, the Participant shall be entitled to a refund of the fees paid, less any non-refundable expenses incurred by the Host.


This Agreement shall be governed by and construed in accordance with the laws of [Insert Jurisdiction].


This Agreement constitutes the entire agreement between the Parties regarding the subject matter hereof and supersedes all prior or contemporaneous agreements, understandings, and communication, whether written or oral.


The Parties have executed this Agreement as of the Effective Date. __________________ ____________
[Insert Name of Host] [Insert Date] __________________ ____________
[Insert Name of Participant] [Insert Date]

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Other Useful Contracts

For individuals who have found the Webinar Hosting Agreement useful, there are other related templates that might be of interest. One such template is the Online Workshop & Training Agreement. This agreement is especially beneficial for those who not only host webinars but also conduct online workshops and training sessions. This document essentially outlines the roles and expectations of both parties during the course of the training period and ensures both parties are protected and satisfied. It’s an indispensable tool for anyone in the online training space.

Another template that will be highly valuable for people involved in e-learning is the Online Course Creation & Management Agreement. Similar to webinars, online courses are a popular mode of sharing and gaining knowledge in today’s digital world. Having an agreement in place articulates not only the course content creation process but also the management of the course once it goes live. It guarantees a seamless workflow and a professional relationship between all concerned parties.

Looking to expand your reach through social media? We’ve got you covered with our Social Media VA Agreement. The agreement outlines how a social media virtual assistant will help in managing your social media channels, creating content, engaging with your audience and tracking analytics. This could be a beneficial agreement especially after hosting a webinar as it can help further promote and highlight key points from your session.

Finally, we highly recommend that after your webinar, you consider using our Email Management & Customer Service VA Agreement. This agreement can be useful in managing follow-ups, inquiries, and feedback from attendees post-webinar. A well-managed email system can ensure that you stay connected with your audience while enhancing customer satisfaction. With this agreement, you can ensure efficient communication while also providing outstanding customer service.
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