Event Planner Contract: FREE To Download, Edit & Use [DOCX PDF]

Event Planner Contracts are used for establishing a professional agreement between an event planner and their client. It outlines important details like scope of work, payment details, cancellation policy, and more.

On this page, you’ll find a comprehensive Event Planner Contract in an easily downloadable Word document format. Feel free to download, edit and adapt this contract to suit your specific needs. It’s user-friendly and designed to protect both parties involved in the event planning process.

1. Contract Introduction

This Event Planner Contract is entered into on [Insert Date], by and between [Insert Event Planner’s Complete Legal Name], henceforth referred to as the “Event Planner”, and [Insert Client’s Complete Legal Name], henceforth referred to as the “Client”. This Contract is with respect to the event, [Name of the Event], which is scheduled to take place on [Date of the Event].

2. Description of Services

The Event Planner agrees to provide event planning services for the Client as described in [Attachment A]. These services include, but are not limited to, planning, coordination, and execution of the Event. The Event Planner agrees to provide these services timely, professionally, and in a manner acceptable to the Client.

3. Payment Terms

The Client agrees to pay the Event Planner a total fee of [Insert Fee] for the services provided under this contract. The payment is to be made in the following manner: [Describe Payment Plan]. All payments are due upon receipt of invoice. Late payments will be subject to a late fee of [Insert Percentage] per month.

4. Cancellation Policy

In the event of a cancellation by the Client, the Client will be responsible for a cancellation fee of [Insert Fee] if the cancellation is made more than [Insert Number] days before the event. If the cancellation is made less than [Insert Number] days before the event, the Client will be responsible for full payment of the services agreed upon in this contract.

5. Responsibilities of the Event Planner

The Event Planner agrees to use its best efforts to provide the event planning services in accordance with the terms of this contract. The Event Planner will provide the Client with a detailed plan and timeline for the event, and will coordinate with vendors, service providers, and venue operators as necessary. The Event Planner also agrees to handle any changes or emergencies that arise during the course of the event.

6. Responsibilities of the Client

The Client agrees to provide the Event Planner with all necessary information and materials needed to carry out the event planning services. This includes, but is not limited to, information about the venue, guest list, and any specific requests or requirements the Client may have. The Client agrees to make payments in a timely manner and in accordance with the payment terms outlined in this contract.

7. Indemnification

The Client agrees to indemnify and hold the Event Planner harmless from any and all claims, damages, or expenses, including reasonable attorney’s fees, arising out of or resulting from the services provided under this Contract.

8. Force Majeure

Neither the Client nor the Event Planner will be held liable for any failure to perform its obligations under this Contract if such failure is as a result of Acts of God (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (regardless of whether war is declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of electricity or telephone service.

9. Governing Law

This Contract shall be governed by and interpreted in accordance with the laws of the state of [Insert State]. Any disputes arising out of or in connection with this Contract shall be subject to the exclusive jurisdiction of the state and federal courts located in the state of [Insert State].

10. Entire Agreement

This Contract and the attached Exhibit A constitute the entire agreement between the parties with respect to the subject matter hereof and supersede all prior discussions, negotiations, and agreement, whether oral or written.


Event Planner:
[Event Planner’s Legal Name]
[Event Planner’s Signature]
[Client’s Legal Name]
[Client’s Signature]

Download Contract

Other Useful Contracts

If you’ve found the Event Planner Contract useful, you might also be interested in a few other relevant agreement templates. For instance, an event often requires a specialist to capture memorable moments, which is where a professional photographer comes into play. As such, you might need a Photographer Agreement to clearly define the duties, responsibilities, and payment terms for such a service.

Additionally, events almost always have elements of graphic design involved, from invitations to banners and posters. The Graphic Designer Agreement could be incredibly handy in setting out the terms of engagement between you and the designer. Ensuring that both parties have their expectations managed and legally protected.

In today’s digital age, promoting your event on social media platforms is almost inevitable. Consequently, hiring a social media manager might be on your to-do list. In this case, you’ll find the Social Media Manager Contract very useful. It establishes terms such as confidentiality, intellectual property rights and dispute resolution, among other important aspects.

Lastly, securing your event’s details and proprietary information from being disclosed without your consent is crucial. This calls for a standard Non-Disclosure Agreement (NDA) that protects your confidential information from being leaked to unauthorised individuals or entities.
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